How to Save Time on Meetings Using AI
The calendar is a web meeting scheduling and calendar app that uses AI to save lots of your time.
With machine learning and tongue processing (NLP), Calendar analyzes your meeting content, attendees, and habits, then provides recommendations on everything from optimal meeting times to which meetings matter most.
The result’s that marketers and business people collaborate better and save time because of machine-assisted meetings. We spoke with Calendar co-founder John Hall to find out more.
In a single sentence or statement, describe your company.
The calendar may be a smart time management tool. By saving you time on scheduling, it helps you create better decisions and spend some time on the items that matter most.
How does your company use AI in its products?
The calendar uses AI to supply a customized scheduling experience. By combining machine learning with tongue processing, Calendar “reads” your relationships and meeting habits. that permits it to categorize meetings, suggest documents, optimize meeting times for all attendees, provide transcriptions, and more. because it learns your key relationships and favorite meeting spots, its recommendations improve over time.
What are the first marketing use cases for your AI-powered solutions?
The calendar can make marketers’ lives easier during a few ways. Three use cases stand out:
1. Resource management and reporting.
Businesses waste an estimated $37 billion on meetings annually. The calendar can minimize the number of your time marketers not only spend scheduling meetings, but also the time they spend meeting with non-essential stakeholders. Its reporting dashboard provides an easy-to-read breakdown of with whom each individual, also because the aggregated team, is meeting.
Especially in our age of remote work, miscommunications happen. Calendar’s tongue processing system spits out a transcript after each meeting is finished, ensuring there’s never an issue about what was said. And if a related document could clarify a thought, Calendar can predict that and dig it up.
Through a couple of smart features, Calendar makes it easier for marketers to collaborate. zone recognition automatically adjusts meeting times when it sees participants calling in from different zones. Multi-person scheduling helps get larger teams together, while location suggestions can identify that quiet cafe on the brink of everyone.
What makes your AI-powered solution smarter than traditional approaches and products?
Most digital calendars can schedule meetings, and a few offer basic analytics. But after interviewing over 500 people, we learned there’s no all-in-one tool to streamline scheduling or suggest better ways to spend some time.
Where Calendar shines is its ability to find out your schedule and supply personalized recommendations. Suggestions for when and where meetings should happen to minimize back-and-forth emails and stop double-bookings. Calendar’s built-in transcription tool means nobody has got to jot notes while they’re trying to concentrate to the team’s discussion. Seeing not just who you’re meeting, but also in what sorts of meetings you’re spending some time, helps you align some time together with your team’s goals.
Are there any minimum requirements for marketers to urge value out of your AI-powered technology? (e.g. data, list size, etc.)
- No. Businesses and teams of any size can enjoy using Calendar.
- Who are your ideal customers in terms of company size and industries?
- Any company.
- What does one see because of the limitations of AI because it exists today?
Artificial intelligence has come to a very great distance during a short period of time. When applied to big data, pattern recognition, and therefore the automation of repetitive tasks, AI shines. However, limitations still exist within the areas where humans are unique: emotions, subjective thinking, creativity.
What does one see because of the future potential of AI in marketing?
As AI continues to advance, so will the power to use it to enhance marketing strategies and supply valuable customer insights for companies. it’ll shift us faraway from automation to personalization and eventually prediction. AI will never eliminate humans from all decision-making, but it’ll provide the knowledge we’d like to form better decisions.
Any other thoughts on AI in marketing, or advice for marketers who are just starting with AI?
Take a crawl-walk-run approach. First explore tools in personal, low-stakes situations. Try scheduling a couple of internal meetings in Calendar, for instance, and see how suggestions improve because the platform learns your preferences.
Then, apply it to department-specific challenges. If communication is a problem across your marketing department and you don’t see any stand-ups in their analytics, ask how often they’re actually getting together as a team.
Once you’re confident within the tool, take it for a “run.” Executives’ time is dear, for example: Maybe you would like them to be spending 50% or more of their time meeting with people at the director level or above. Once you trust it, Calendar can provide unbiased, hands-off reporting on key time-management initiatives.